Ensure they have seen original documents
Satisfy themselves that the document appears valid and genuine
Check photographs are consistent with the person’s appearance
Check dates of birth are consistent across documents, and that they correspond with the person’s appearance
Check that the expiry dates of the documents have not passed
Check any endorsements in the documents to ensure the person is entitled to do the type of work offered
Satisfy themselves that the documents are genuine, have not been tampered with, and belong to the person
If there are any discrepancies – for example, a change of name – ensure they are accompanied by relevant documents, such as a marriage certificate or divorce decree absolute
Take photocopies or scans of each document provided and store in non-rewritable format. For passports, this should include the front cover, personal details page(s), and any page containing UK government endorsements relating to working in the UK. Other documents should be copied in full
Retain copy documents throughout the individual’s employment and for two years afterwards.
throughout the individual’s employment and for two years afterwards.